Welcome to the team! One of our goals at Makers is to constantly research, test and develop processes to find efficiencies in all aspects of our company. "Less time, less stress, less waste, less environmental impact"
This is a constant work in progress and we really appreciate input and suggestions from all team members on potential improvements. The only bad idea is the one not shared with others.
I have outlined below a few bits of technology which are currently used in our workflow, these are in various stages of resolution, all with the focus of smoothing out our workflow. Please do not hesitate to reach out if you have any questions, ideas or suggestions.
Harvest is used for project time tracking. This allows you to break up your time into projects and subtasks in those projects. Please add a note with a brief description of the task you’ve undertaken. There is a start/stop function which should be used where possible to ensure accurate time tracking.
Under the project 'Makers Fabrication Internal' you will find a Lunch category. Please ensure that you are enjoying a minimum of a 30min lunch break. This is essential for the health and safety of yourself and those around you, so sit back and relax, you've earned that break.
If you are unable to find a project or are unsure of what category to track a task under, please do not hesitate to call Glen. If in doubt, please track time under internal time, with a detailed description of the tasks undertaken.
Pay Hero is our payroll portal. Expense reimbursement claims, leave requests and checking leave balances are processed through this software. You can also use it to check your payslips (payslips are also emailed to you on the payday which is fortnightly). Public holidays are automated into your pay - there is no need to request leave.
A good way to remember the difference between the two portals - all time tracking occurs in Harvest, everything which relates to you getting paid occurs through Pay Hero.
PO / PURCHASE ORDERS
Use this portal to generate Purchase Orders for all transactions which you are charging to accounts. Our major material suppliers will refuse the charge without a purchase order so please make sure you have a purchase order number. You will need to provide the location of the purchase, what project you are purchasing for, a brief description and your email. Once you have submitted this, you will find a purchase order number in the provided email address inbox. If you are unable to generate a PO or run into any trouble at a store, please call me and I will see what I can do.
You will also find links to Tool Box Talks and Incident Report Forms in this portal. Please utilise these where appropriate.
Our local branch is Hutt City, you are able to charge to that account from the branch and remotely from others. Feel free to put any personal purchases onto our account, ensuring that your name is logged as the project in the purchase order. Our accounts team will invoice you for these purchases, typically the payment will be due on the 20th of the following month, however, we can work out a payment plan if necessary.
Similar to Placemakers, a Purchase order and a power pass card are required for transactions which are charged onto the account. Until you receive a power pass card, please charge any costs as an expense in Pay Hero, ensuring that you attach a photo of the receipt to the claim.